You are here: Finding Things

Record type: Notional

Record: Finding Things

Browse by Council

If you are looking for archives from a particular council then first select the appropriate council from the menu at the top of the page.

From there the search field will only look through the records of that Council. If you wish to search over all of the Councils available you should use the search screen on the main home page.


There are several ways to search for entries in this database. The most basic is to type in the terms you are looking for into the search field at the top of the page and push the ‘go’ button. This will bring up a list of results relating to your search.


Refining Searches

For some subjects this may call up a large number of entries. If you wish to restrict your search a bit more you can select the “Refine your Results” option above your results.

This will open up a screen within the existing page and will allow you to make you search a bit more exact. Here you can restrict the search to particular dates, select particular record types, or restrict the search to particular baskets. You may also sort your results into a different order using this screen. Once you have finished selecting your options click the “Update Results” button.

Advanced Search

You may also be more specific with what you are searching from the beginning by using the Advanced Search. To do this, click the magnifying glass symbol on the search field at the top of the page. This will open up a screen that will give you other searching options and allow you restrict your search to particular years. Here you can select what type of record you are looking for (agency, series or item), set the basket you want to search within (set for All of Site if you wish to search over all baskets) and how you want your results sorted.

Date Searches

Using the date search functions you can only enter in the year (eg 1920), you cannot search for specific days or months.

Exact Searches

If you wish to restrict your search to an exact phrase then surround the words you want to search on with double speech marks (eg "Foxton Harbour") and this will only search for items that have those words together in that order.


If you are looking for a particular format, such as a map or photograph, you can search for this by typing in the words you are after and then follow it with the word 'map' or 'photograph'. This type of search is not exact and will also bring up any entries that include the word photograph or map.

Record Types

Currently the only Record Types that have been created in the database are Agencies, Series and Items. No Organisations have been created and Council Administration Homepages and Notional entries are only used for general pages within the website, so searching for these will not bring anything up. Due to their unprocessed state which can make access difficult, Accessions are not viewable online.